A Licenced Labour Hire Service and Permanent Placement Provider

MANAGER (OFFICE)

Our client a well established Accounting firm is seeking an experienced Office Manager to ensure that the practice is run efficiently, effectively, managing the workflow and Administration staff on a daily basis.

RESPONSIBILITIES :

Accounting & Financial Management

  • Manage creditors
  • Preparation and lodgement of BAS, PAYG, and Payroll Tax for related entities
  • Formulate and track 12 month budget for the Practice
  • Manage all internet banking transactions
  • Cash flow management and analysis
  • All financial and management transactions in MYOB
  • Prepare monthly Financial Accounts by 7th of each month.
  • Prepare Partner Billing Summary monthly
  • Maintain existing and update all office procedures to ensure efficiency

Administration

  • Organise monthly training sessions (Group Session)
  • Update and maintain Practice policies
  • Issue monthly WIP Reports – track status of jobs held by employees on a Spreadsheet
  • Maintain CPD register for all staff
  • Review and/or authorise general office purchases
  • Liaise with bankers, IT support and software providers
  • Develop and maintain cost analysis and comparisons with competitive suppliers
  • Liaise with insurance company to ensure renewals are priced competitively

Human Resources

  • Take full responsibility for the recruitment of all Administrative staff
  • Assist Directors with other recruitment requirements
  • Preparation of staff and Director’s payroll
  • Reconcile Payroll monthly
  • Monthly and Annual Payroll Tax Returns
  • Reconcile Payroll annually and distribute Payment summaries to all staff
  • Ensure Superannuation is appropriately allocated and paid monthly
  • Pay Workcover bills to take up discount and lodge annual reconciliation in a timely manner
  • Maintain and ensure all HR files for staff are kept in a confidential environment
  • Maintain accurate information for all staff – qualifications, career and personal details
  • Liaise with Building Manager re asset management and ensuring facilities are in top condition
  • Ensure all Time Sheets are completed by the team each week and follow up with the accounting team to ensure this has been completed.

 Occupational Health & Safety

  • Perform an inspection of working environment and ensure appropriate levels of health and safety for staff and clients is of the required standard. Advise Managing Director of any shortfalls as a result of this inspection.
  • Act as Fire Warden

Information Technology

  • Main point of contact for all IT issues or queries for team with computer software and hardware
  • Design standard templates and reports for all practice matters
  • Current knowledge of APS and MYOB to ensure practise runs efficiently
  • Continually monitor the IT systems with a view to process improvement
  • Ensure that all Maintenance Agreements, Contracts and Licences are accurate and paid accordingly

 Skills/Attributes required:

  • Office Management experience 
  • MYOB and APS experience
  • Computer savvy with Microsoft Office skills
  • Excellent IT knowledge and help desk skills
  • Attention to detail
  • Excellent communication and interpersonal skills
  • Proactive and innovative
  • Flexible and adaptable
  • Enthusiastic team player
  • Confidentiality and secure paperless filing
  • Well presented
  • 100% reliable
  • Car/driver’s licence

Days: Monday to Friday

Hours: 9am – 5pm (flexible hours including school hours if preferred)

Salary: $60 – $75K 

Start: ASAP

To secure this exciting opportunity please email your CV.